This position is not open to the public, only current members of CUPE 1975 may apply.

The University of Saskatchewan values diversity, and Aboriginal engagement is a strategic priority.

Clerical Assistant (UGME)


Department: Department of Surgery, College of Medicine

FTE: 1.0

Status:  Term, up to 1 year term with the possibility of extension or becoming permanent.

Competition No.:  17208-C

Salary Information: $3,239.60 to $4,374.07 per month (Operational Services, Phase 4).  The starting salary will be commensurate with education and experience.

Primary Purpose: To provide administrative/clerical support in the planning, development, coordination, implementation, evaluation, and administration of the undergraduate education program at the Department of Surgery.

Nature of Work: Reporting to the Clerical Supervisor and accountable to the Director of Undergraduate Surgical Education (Director), this position interacts with a diverse group of individuals including faculty, trainees, and staff at all sites of training.  It is expected that the incumbent will have excellent interpersonal skills, attention to detail in maintaining records and correspondence.  Work is performed with general supervision in a fast-paced environment, subject to multiple, conflicting deadlines and priorities, with frequent interruptions.  The position is of moderate complexity.  The individual exercises discretionary decision-making and works independently and as part of a team. The high traffic area is shared with other administrative staff.

Typical Duties: Responsible for the day-to-day administrative support to the Director and the administration of the undergraduate program.  Collate and post all student learning materials, schedules, and assessments to the course management software (e.g. One45) in a timely fashion. Prepare and update learning and assessment materials for students as well as faculty development materials for educators. Communicate with students and faculty members regarding the scheduling and coordination of learning encounters, assignments, and assessments.  Book the necessary space, equipment, etc. to meet the needs of the teaching session or meeting, arrange, and participate in orientation sessions. Assist with the creation and updating of a program evaluation plan and assist with the program budget. Compile reports and correspondence, prepare agendas, minutes and track action items for meetings, as necessary. As well, develop and generate documents (accreditation, etc.) and participate in the accreditation process, as required. Ensure all work is compliant with University and College policies and procedures, applicable regulations and accreditation standards. 

Education: Completion of Grade 12 and a recognized one-year post-secondary business/administrative program.  An equivalent combination of education and experience may be considered.  

Experience: Three to five years of related experience in a University Health Care environment in an administrative role. Previous experience with One45 software is an asset.


  • Ability to work independently and collaboratively in a confidential team environment with a demonstrated commitment to undergraduate education
  • Coordinating and undertaking multiple projects with competing demands and deadlines while maintaining a high degree of efficiency and accuracy
  • Exceptional interpersonal and communication skills – both written and verbal
  • Enthusiastic and self-motivated
  • Ability to recognize and recommend change in policies/procedures which result in the improved delivery of administration
  • Exceptional organizational, problem-solving and decision making skills
  • Knowledge of office software including Microsoft office, Excel, Outlook, One45, and other University and Health Region software

This position is in scope of CUPE 1975.

Please apply no later than April 25, 2017 at 4:30pm.

Inquiries regarding this position can be directed to Jason Marshak at 306-966-8642.  

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.