The University of Saskatchewan values diversity, and Aboriginal engagement is a strategic priority.

Clerical Assistant (Scheduling)

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Department: Registrarial Services

FTE: 1.0

Status: Permanent

Competition No.: 17154-C

Salary Information: The salary range is $3,985.80 to $5,373.55 per month (Operational Services, Phase 5).  The starting salary will be commensurate with education and experience.

Primary Purpose: The University of Saskatchewan has 180 classroom type spaces, which also includes lecture theatres, seminar rooms and specialized classrooms primarily used for academic teaching purposes.  In addition, there are another 200 spaces, inside and outside, which are used for academic, non-academic and student activities.  The Room Scheduling Office is responsible for centrally coordinating the scheduling of these 380 spaces and services required to accommodate the University and non-University activities.  Registrarial Services requires a Chief Clerk to assist in the operations of the Room Scheduling Office.  The incumbent of this position will report to the Associate Registrar and Manager, Registrarial Services.

Nature of Work: Reporting to the Manager of Registrarial Services, this position includes a wide variety of administrative tasks in a fast-paced, high-volume office. Duties will include coordinating the scheduling of classroom and non-classroom space according to space policies and procedures, space utilization guidelines and regulations governed by health and safety and Sask. Liquor and Gaming; using the room scheduling software system to assist in the scheduling processes and maintenance of a large volume of academic and non-academic records; facilitating the scheduling of regular and ad hoc booking requirements with emphasis on space allocation efficiency as well as meeting the functional requirements of the user and the global scheduling objectives of the University; coordinating services required to accommodate specialized events; working independently with minimum supervision in carrying out scheduling activities; participating in decision-making regarding policies and procedures of the unit; assisting in the interpretation of existing regulations, policies and procedures for the unit; participating in identifying future needs of the unit; modifying procedures and initiating appropriate courses of action to resolve complex scheduling matters; compiling data and preparing reports regarding room scheduling demand and usage; supervision of clerical staff; and other duties as assigned.

Qualifications

Education: Completion of Grade 12. Knowledge and advanced understanding of SiRIUS and maintaining data integrity are essential.

Experience: At least 2 years of related experience, preferably in a university setting.

Skills:

  • Demonstrated accuracy in data entry and the ability to maintain attention to detail
  • Proven problem-solving abilities
  • Ability to recognize and implement change in procedures, which would result in improving efficiency and effectiveness of space scheduling tasks
  • Ability to effectively work independently as well as part of a team maintaining a professional, calm and positive demeanor in a dynamic environment
  • Self-motivated and creative with the ability to follow direction and exercise initiative at all times
  • Demonstrated ability to function in a high volume setting with numerous and conflicting deadlines with the ability to organize and prioritize work
  • Excellent interpersonal and communication skills, both written and verbal
  • Ability to interact effectively with the public, university personnel
  • Knowledge of R25 space scheduling software, demonstrated proficiency in database software, Word, Excel, PAWS, and email
  • Familiarity with the University organization, policies and procedures, and campus facilities

This position is in scope of CUPE 1975.

Please apply no later than March 28, 2017 at 4:30pm

Inquiries regarding this position can be directed to Jason Doell at 306-966-1226.  

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

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