Finance and Administrative Manager

Department:  Northern Medical Services (NMS)

FTE:  1.0

Status:  Permanent

Salary Information:  The salary range is $59,517 to $92,996 per annum.  The starting salary will be commensurate with education and experience.

Primary Purpose:  To provide management of the financial and operational activities of Northern Medical Services, as well as leadership and support on human resource management issues. Major responsibilities include financial and budget management, financial planning and forecasting and contract administration, employee relations, administrative staff recruitment, performance management, policy administration and oversight of the administrative personnel.

Nature of Work:  Reporting to the Director of NMS, the position plans, prioritizes and completes a range of managerial accounting and financial analysis assignments.  The position will manage multiple projects with completing timelines in a fast – paced continuously changing environment.  .  The position will act as a key resource to both internal and external stakeholders, building and maintaining effective relationships with many individuals and groups at all levels of the organization and with external clients and stakeholders to successfully complete projects.  The position demands tactful conflict management skills to resolve problems and complete assignments which may be urgent or highly sensitive in nature.  A high degree of accuracy is required as recommendations tend to have long-term impacts.  Due to the complex nature of agreements, a passion for detail is required to mitigate the significant impact of error.  The position requires a high level of integrity and independent judgment, attention to detail and the need for concentration over sustained periods.  The position also manages a group of administrative staff  in Saskatoon, Ile a la Crosse and La Ronge and is therefore accountable for human resource functions, including recruitment, onboarding, employee relations, performance management, policy development and documentation and compensation management.  Discretion is required as this position is privy to and works with confidential information.

Accountabilities: 

  • Manages and reviews all sources of funding received from various stakeholders such as Medical Services Branch, Saskatchewan Health, Health Canada, etc.
  • Prepares, maintains and distributes accurate, detailed financial and contractual information, including but not limited to, budgets, projections, reports, records, financial analysis and reconciliation for a variety of audiences both internal and external, including funding agencies.
  • Assesses, negotiates and authorizes expenditures for operations in a variety of NMS sites, including lease and rental agreements, maintenance and renovation contracts, utilities, office equipment and supplies, computers, furnishings, honoraria, travel and vehicle expenses, etc.
  • Coordinates contract approval processes and reviews and recommends changes to contracts presented by the funding agencies. Monitors contracts to ensure contractual obligations for service levels are being met.
  • Manages provisions of the physician employment and independent service contracts and provides recommendations for changes to the terms of employment for physicians.
  • Reviews and maintains systems, policies and procedures to ensure efficient and effective financial and administrative outcomes.
  • Establish and maintain partnerships and professional working relationships with a diverse group, including the staff, regional health authorities, tribal councils, northern communities and various other stakeholders.
  • Acts as the Security and Privacy Officer to ensure appropriate screening and status, as well as compliance with OHSA, HIPA and PIPEA and appoints Privacy Officers at the NMS clinics.
  • Manages administrative staff  in Saskatoon, Ile a la Crosse and La Ronge by effectively recruiting, onboarding and outlining expectations as well as providing coaching and performance management to ensure staff are meeting the expectations and mandate of NMS.
  • Travel is required to northern communities and areas served by NMS.
  • Attends meetings as required and completes other initiatives/duties as assigned.
  • Maintain all administrative personnel documents and files. 

Qualifications
Education:
  A Bachelor of Commerce or Business Administration degree is required.  A focus in accounting and human resources would be an asset.  A combination of education and experience may be considered.

Experience:  A minimum of three to five years of experience in financial analysis and management accounting, administrative and human resource leadership roles.

Hands on administration of financial control and responsibility over a major phase within an extensive operation.  Direct knowledge and experience with University of Saskatchewan policies and procedures, including budgeting and accounting, payroll, payment services, and physician contracting.  Working knowledge of UniFi, About-US, PAWS and Concur would be considered an asset, as well as experience within a health care or clinical setting.

Skills:  Demonstrated aptitude for leadership; ability to lead, engage and support others. Demonstrated professional maturity, judgment, decisiveness and conflict resolution; ability to take initiative, facilitate change and be self-directed; strong evidence of relationship-building, ability to work collaboratively, with polished presentation, written and verbal communication skills; strong facilitation and organizational skills; energetic, highly motivated, demonstrating leadership in a flexible and collaborative manner; demonstrated ability to think and act systematically and strategically while exercising diplomacy and creativity in resolving issues; proven ability to negotiate mutually-beneficial solutions; demonstrated ability to make evidence-based decisions with a commitment to quality; complex data analysis and interpretation; proven ability to thrive in a challenging, dynamic, complex environment and to manage multiple projects concurrently; proven proficiency with computer applications including Microsoft Office applications (Word, Excel), data management software programs, email communication, and openness to training on new systems as required.

To Apply: Interested applicants are invited to submit their expression of interest including a current curriculum vitae and three references as soon as possible to:

Dr. Veronica McKinney, Director
Northern Medical Services
Email: mckinney.nms@sasktel.net
Fax: 306-665-6077
Phone: 306-665-2898
Website: www.northerndocs.ca

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

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