The University of Saskatchewan values diversity, and Aboriginal engagement is a strategic priority.

Clerical Assistant


Department:  Surgery, Division of Neurosurgery

FTE: 1.0

Status:  Term, three months, with the possibility of extension

Competition No.:  17030-C

Salary Information:  The salary range is $3,239.60 to $4,374.07 per month (Operational Services, Phase 4).  The starting salary will be commensurate with education and experience.

Primary Purpose: To coordinate the clinical, academic and administrative responsibilities of one surgeon in the Division of Neurosurgery, and to assist in maintaining the effective flow of office correspondence and information for the Division.

Nature of Work:  Reporting to the Administrative Assistant to the Department Head, this position is driven by constant deadlines, continuous changes and shifting priorities.  This position works independently with moderate supervision, with day to day guidance from the surgeon and clerical supervisor. 

Typical Duties: Schedules appointments, tests, surgeries and admissions; transcribes dictation, keyboards clinical and general correspondence, schedules, medical manuscripts and publications; performs telephone and office reception; files, scanning and importing in EMR, billing, processes mail; and performs other duties as assigned.


Education: Completion of Grade 12 and a medical secretarial diploma from a recognized post-secondary institution.

Experience: Two to five years of clinical secretarial experience, preferably in a University setting.

Skills:  Effective interpersonal and communication skills, both written and verbal; demonstrates effective organization and time management skills; proven ability to work on multiple projects with competing demands to meet deadlines; ability to effectively work both independently and as part of a team; proficient with transcription using Microsoft Word; and a thorough knowledge and understanding of medical terminology.  Working knowledge of MedAccess for maintaining and retrieving patient information would be an asset.

This position is in scope of CUPE 1975.

Please apply no later than Tuesday, January 24, 2017 at 4:30pm.

Inquiries regarding this position can be directed to Jason Marshak at 306-966-8642.  

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.