Academic Operations Assistant

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Department:  College of Agriculture and Bioresources

FTE: 1.0

Status:  Term, leave replacement up to one year with the possibility of extension.

Competition No.:  14201-M

Salary Information:  The salary range is $45,770 to $71,517 per annum (Specialist/Professional, Phase 1).  The starting salary will be commensurate with education and experience.

Primary Purpose: The Academic Operations Assistant is responsible for the completion of all administrative processes related to AgBio students.  These processes cover student life from registration through various academic and university integration stages, and on to graduation.   

Nature of Work: Reporting to the Director of Academic and Student Affairs, the incumbent will apply established policies and procedures, exercising effective decision making within the scope of job duties.  Duties require analysis in order to determine how best to record and present data/statistical information.  This position will provide guidance and direction to students and others within the college regarding academic procedures.  Effective working relationships will be built and maintained within the college and university. This position performs operational and administrative duties that require exceptional attention to detail and accuracy, ensuring that all processes are completed in tandem with the academic cycle. The incumbent works in an office environment and spends extended periods of time at a computer terminal.

Accountabilities:

  • All academic operational processes are completed in a timely, efficient and professional manner.
  • Ensures clear documentation of, and ready access to, all required student records and information systems.
  • Established procedures for the position are followed; recommendations for changes and improvements to processes are made as appropriate.
  • Works co-operatively with other staff and provides friendly and meaningful support to students, staff and faculty, following up where required.
  • All confidential information and materials are treated in an appropriate and professional manner.
  • Issues of importance or concern are communicated to the immediate supervisor in a timely manner.
  • Collaborates with others as required to complete assignments and support team efforts.
  • Effectively manages assigned projects.
  • Sets priorities for own work and meets deadlines.

Qualifications
Education: An undergraduate degree.

Experience: This position requires knowledge of university student-related policies and procedures, and functional experience with Degree Works and all Banner/Sirius student processes.

Skills:

  • Superior attention to detail and accuracy;
  • Effective organizational skills with the ability to work independently and establish priorities;
  • Sound judgement, discretion, diplomacy, and professional integrity;
  • Effective interpersonal and communication skills, both verbal and written;
  • Ability to establish and maintain the level of professional relationships that support exceptional collaboration;
  • Ability to gather, analyze, and present information;
  • Ability to work effectively in a team-oriented and diverse atmosphere;
  • Proficiency in the use of Microsoft Office applications, particularly Word and Excel.

This position is in scope of the Administrative and Supervisory Personnel Association.

Please apply no later than May 27 at 4:30pm.

Inquiries regarding this position can be directed to Colleen Romuld at 306 966-4065  

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

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