Financial Analyst, "Maximizing the Value of University Spend" ProjectApply
Department: Office of the Associate Vice-President (Financial Services)
FTE: 1.0 FTE
Status: Term, up to two years.
Competition No.: 13583-M
Salary Information: The salary range is $59,517 to $92,996 per annum (Specialist/Professional, Phase 2). The starting salary will be commensurate with education and experience.
Primary Purpose: To provide financial and analytical expertise and support to complete various aspects of the “Maximizing the Value of University Spend” Project and to support primarily Purchasing Services staff in carrying out related duties.
Nature of Work: Reporting to the Maximizing Value project manager and the director of Purchasing Services, The incumbent will play a lead role in analyzing university spend information and develop/prepare standard reports to inform senior management about major strategic sourcing opportunities, agreements (in progress and committed) and financial performance.
The position routinely addresses complexities impeding the delivery of service. Mental stress may vary depending on the time pressures and conflicts resulting from addressing needs of stakeholder with competing priorities. Must meet deadlines imposed by internal requirements and on occasion, by regulatory agencies. The position requires well developed organizational and project management skills and may require long and/or irregular hours.
Financial management, analysis or recommendations could have significant implications on the resources available to colleges/administrative units and available to meet university priorities. The position routinely works with highly confidential and sensitive information. Professional judgment, sound accounting expertise and analytical ability, and strong communications skills are required.
- Provide analysis to inform management about the university’s spend and to determine major strategic sourcing opportunities, (e.g. external vendor analysis and product use analysis).
- Maintain up-to-date monetary information on contracts from U of S perspective, (e.g. pricing terms, discount information, rebate information) and ensure relevant contracts are posted on e-market.
- Work with Financial Services Division (Support and Development) to develop management reports regarding contracts, purchase orders, PCard, competitive bids or spend.
- Perform detailed analysis of spend at department and product level to identify opportunities for efficiencies and policies/guideline change (e.g. cell phone/IT device use); develop department scorecards.
- Assist Financial Services Division (Purchasing Services) staff in financial analysis of competitive bid responses, contract performance and managing financial monitoring of campus-wide contracts.
- Provide in-depth individual vendor analysis to support buying staff in contract negotiations.
- Prepare RFP financial assessments and prepare financial executive summaries.
- Develop a template for financial assessment and train buying staff in completion of the template.
- Provide financial support (monitoring and reporting) for centrally managed contracts.
- Perform contract price compliance analysis and develop review program to support compliance maintenance.
- Act as resource for Financial Services Division staff in accessing relevant financial information from the procurement system and other systems with related procurement information.
- Act as an expert in accessing relevant financial information from the current procurement system focusing primarily on the Banner modules in order to pull information from the system.
- Consider opportunities to increase value of information through system enhancements and amalgamation.
- Identify opportunities for efficiencies and improvements and work with Purchasing Services and other staff as appropriate to implement improvements.
- Assist in implementing any short-term/easy changes recommended to the RFP, requisition and PO processes as provided by lean work.
- Analyze PCard volume by user and work with low volume users to transition to a central resource.
- Assist with development of key performance measures.
- Support implementation of the e-procurement system and acts as a resource by performing the following:
- Assist with documentation of current state. Identify contracts in place with specific vendors, term of contracts, products covered, volume, pricing/discount provisions, ease of access to current supplier catalogues.
- Identify and recommend external vendors/commodities opportunities to support a one stop client-centric system (by reviewing commodities purchased, volumes, vendors, and pricing).
- Identify and recommend internal vendors/commodities opportunities to support a one stop client-centric system (consider sales volume, “market” products suggested with the intent of promoting standardization and pricing).
- Become a super user regarding financial aspects of any e-procurement modules used by Purchasing Services (in particular during the transition from Banner to e-procurement). This expertise and responsibility could also be applicable for the Travel and Expense (T&E) system.
- Assist in implementing process changes as required by e-procurement system implementation in Purchasing Services. This could also be applicable for the T&E system.
- Investigate feasibility of intranet for supplies/equipment exchange (before disposal of surplus assets considered).
Education: Bachelor of Commerce degree with a professional accounting designation.
Experience: A minimum of five to seven years of financial management and budget analysis with increasing responsibility and independence in a large organization. Work experience in a university or similar setting is a definite asset.
Skills: A demonstrated ability and expertise in financial analysis, strategic thinking, ability to research and analyze large volumes of financial and numerical data; knowledge of resource allocation models and principles, experience in the development and implementation of financial policies and guidelines, ability to balance various responsibilities and projects simultaneously, prioritizing, focusing and adjusting energy and resources to ensure they are completed in a timely manner; excellent communications skills, both oral and written; ability to work independently; ability to work in a team environment; a sound knowledge of business information technology tools and of university financial principles and practices.
This position is in scope of the Administrative and Supervisory Personnel Association.
Applications will be accepted until filled.
Inquiries regarding this position can be directed to Tracey Howell-Perret at 306-966-6625.
Be sure to apply online as emailed applications will not be accepted.
The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.