Clerical Assistant,Managerial Support
Department: University Advancement
FTE: 1.0 FTE
Status: Permanent
Competition No.: 13033-C
Salary Information: $2,875.60 to $3,451.93 per month (Operational Services, Phase 3). The starting salary will be commensurate with education and experience.
Primary Purpose: The Clerical Assistant, Managerial Support provides a broad range of administrative support functions to University Advancement’s (UA) leadership and management staff, balancing the priorities of University Advancement, enabling the UA Leadership team and managerial staff to be responsive and effective in fulfilling their roles. This position is responsible for strategically managing the schedules for a number of UA senior managers, and managing the associated logistics and triaging as appropriate to meet the demands of this challenging, diverse and high-volume office. The incumbent ensures that all calls, correspondence and administrative requests are responded to and dealt with in a timely and effective manner.
Nature of Work: Reporting to the Administrative Supervisor, this position exercises independent judgment within established guidelines and procedures to deal with, or refer a broad range of issues. Work is of moderate complexity as dealing with competing deadlines and multi-tasking is the norm. High standards of accountability and quality are required. The work in this position is diverse and complex in nature requiring strong organizational skills. Establishing and maintaining mutually beneficial professional working relationships with diverse groups of people including UA staff, the university community, and external stakeholders including donors and alumni is essential for success. This position requires the presentation of a professional, service-focused image; knowledgeable, courteous, accurate and confidential communications with team members and a broad range of internal and external stakeholders.
Typical
Duties: Provide
highly organized, timely, proactive, accurate, and confidential administrative
support for all assigned duties. Effectively
represent University Advancement and the University of Saskatchewan in all
contacts, ensuring the right tone, interest and messaging are projected,
dealing with issues and concerns, solving or appropriately referring problems
related to office functioning as they arise maintaining appropriate
confidentiality of information and materials.
Undertake and/or manage special projects and other duties as assigned. (See linked profile for
comprehensive list)
Qualifications
Education: Grade 12 and completion of an administrative certificate is
required. An equivalent combination of
training and experience may be considered. Evidence of on-going professional
development would be considered an asset.
Experience: One to three years of work experience in an executive support administrative role with responsibilities in a comparable high-volume office with many interruptions and deadlines. Evidence of career progression may also be considered.
Skills: Highly proactive, with a strong orientation towards customer service and demonstrated effective verbal, written and interpersonal communication skills; exceptional work ethic, integrity and confidentiality; maturity including tact, diplomacy and professionalism in dealing with a broad customer demographic; detail-oriented with a demonstrated ability to organize work, set priorities and work under pressure; ability to work independently with minimal supervision and collaboratively as a team member; discretion with confidential information; detail-oriented with exceptional proficiency and accuracy with data, comprehensive knowledge of Microsoft Office Suite, including Exchange and email. Knowledge of university policies and procedures would be a definite asset.
To view the full position profile, please visit: http://www.usask.ca/vpadvancement/employment_opportunities/index.php
This position is in scope of CUPE 1975.
Please apply no later than March 19, 2013.
Inquiries regarding this position can be directed to Doris Vanderkooi at 966-4068.
Be sure to apply online as emailed applications will not be accepted.
The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
