This position is not open to the public, only current members of CUPE 1975 may apply.

Clerical Assistant


Department: Global Institute for Water Security

FTE: 1.0 FTE

Status:  Term, up to two years, with the possibility of extension.

Competition No.:  12586-C

Salary Information: $3,098.55 to $4,182.97 per month (Operational Services, Phase 4).  The starting salary will be commensurate with education and experience.

Primary Purpose: The primary purpose of this position is the provision of vital administrative, financial and clerical support to this dynamic and rapidly expanding Institute. The incumbent will provide support to officers of the management team including the Executive Assistant, Financial Officer, and Communications Officer, in support of the Institute Director and six core Faculty.

Nature of Work: Reporting to the Institute’s Executive Assistant, this position provides clerical and general office support for the Institute and in particular to its core management team and faculty members. The incumbent is required to complete a broad range of duties of varying complexity, with significant consequence of error. Accuracy and attention to detail are important as is the appropriate handling of confidential and sensitive information and materials. This position works both independently and as part of the management team with direct support from the supervisor. The incumbent often serves as the first point of contact for the GIWS requiring the ability to effectively cultivate and nurture relationships with individuals and groups at all levels of the University and with a wide range of external stakeholders and collaborators, thereby contributing to our collaborative culture. There is a minimal level of physical demand.  The Global Institute for Water Security (GIWS) at the University of Saskatchewan (UofS) represents a $30+ million interdisciplinary research programme led by Howard Wheater, Canada Excellence Research Chair (CERC) in Water Security, and consisting of a network of water experts, research staff and graduate students from diverse disciplines across the UofS and from partner government agencies. With numerous field sites and state-of-the-art research infrastructure spanning western Canada, the GIWS is dedicated to research leading to sustainable use of the world’s water resources and to protection against flood and drought. We invite applications from efficient, creative and outgoing individuals who are excited about becoming a member of the GIWS team.

Typical Duties: Duties performed by the incumbent will contribute to the smooth running of the Institute in its commitment to address a broad range of water security challenges. The incumbent will provide administrative support to officers of the management team including in particular the Executive Assistant, Financial Officer, and Communications Officer, in support of the Institute Director and core Faculty. The incumbent will play a vital role in procurement of research infrastructure and reconciliation of research funds for the GIWS. Duties may also include assistance with travel (national and international), scheduling meetings and assisting with the organization of special events including logistical arrangements (i.e., room bookings, catering, equipment rental, etc.). General office support duties include, but are not limited to, office reception for the Institute, a range of administrative tasks (i.e., filing, responding to requests for information (via telephone, e-mail, and in person), processing mail, arranging for couriers and receiving deliveries), and the completion of other tasks as assigned.

Education: Completion of Grade 12 and a relevant administrative diploma from a recognized post-secondary institution. Some understanding of, and training in, financial accounting is required.

Experience: One to two years of related experience, preferably in a university or post-secondary institution. 

Skills: Effective interpersonal and communication skills, both written and verbal; demonstrated effective organizational and time management skills; ability to manage interactions with tact, diplomacy, discretion and confidentiality; ability to manage multiple projects simultaneously with imposed deadlines and maintain attention to detail; ability to effectively work both independently and as part of a team; proficiency with Microsoft Office, including Word, Excel and Outlook; ability to exercise initiative and sound judgment. Experience with UniFi, FAST and PAWS would be considered assets as would familiarity with University of Saskatchewan policies, processes and procedures.

This position is in scope of CUPE 1975.

Please apply no later than November 27, 2012.

Inquiries regarding this position can be directed to Kate Wilson at 966-8014.  

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.