Alumni Relations Coordinator

Department: College of Engineering/University Advancement

FTE: 1.0 FTE

Status:  Term, up to two years

Competition No.:  12577-M

Salary Information: The salary range is $44,873 to $70,115 per annum (Specialist/Professional, Phase 1). The starting salary will be commensurate with education and experience.

Primary Purpose: To raise awareness, understanding and affinity with the college’s key stakeholders through provision of effective coordinated alumni engagement initiatives and events in support of and alignment with the college’s and the university’s strategic goals.   

Nature of Work: Located in the College of Engineering, the Alumni Relations Coordinator reports to the Associate Director of Alumni Engagement in University Advancement (UA).  The Coordinator is a member of both the College Advancement team and the Alumni Relations team in UA and works collaboratively with professionals in both units as well as other advancement professionals across campus.  The Alumni Relations Coordinator is part of a coordinated college advancement team that includes communications, development and alumni relations staff and will be connected closely with other advancement professionals within University Advancement. The Coordinator will provide an engagement perspective to inform and support the work of the college advancement team and UA staff to ensure alumni engagement programming and event coordination supports all areas of college advancement in an integrated and complementary manner.

The Alumni Relations Coordinator contributes to the college’s goals and priorities by maintaining an understanding of college priorities and ensuring that college alumni initiatives and events are planned and executed in alignment with college, University Advancement and institutional priorities, objectives and strategic directions. Focused on building community through effective alumni engagement and events in a dynamic, fast-paced and highly collaborative environment with numerous, concurrent projects, with competing deadlines require the Coordinator to be highly motivated, client focused with effective relationship building skills.  Consequence of error is significant for the College of Engineering’s and the university’s reputation and its relationships with stakeholders.  Occasional evenings and weekends as well as some travel is required.

University Advancement is responsible for institutional advancement, and as such is dedicated to supporting the advancement needs of all colleges and units and the university as a whole. UA is comprised of specialized areas including Advancement Services, Alumni Relations, Community Outreach & Engagement, Development, Finance & Trusts, First Nations and Métis Engagement and University Communications teams; and is comprised of more than 100 professional and support staff.  In addition to the central University Advancement Office at Innovation Place and college/units, advancement staff also work in the Peter MacKinnon building and at the English River and Station 20 West locations.


  • Support the development and implementation of a college advancement strategy that enhances and builds affinity and support for the College of Engineering priorities and goals in alignment with both institutional and college specific policies and guidelines.
  • Manage the college’s advancement events, including but not limited to: strategic alumni events, gift announcements and donor recognition and media relation events that support the college’s priorities and the university’s strategic goals and objectives
  • Implements and manages college advancement programs and initiatives, including, but not limited to: alumni networks (branches, chapters, clubs and ambassadors), lifecycle programs, reunions and volunteer management.
  • Manage and oversee assigned college alumni and event budgets with specific accountability to ensure authorized expenditures are within the approved budgets limits.
  • Develop mechanisms to evaluate college alumni programs and events, and gather feedback for ongoing improvements to programs and processes;
  • Ensure programs and activities adhere to college and university policies and procedures and are compliant with appropriate legislation, including ensuring data and feedback collected through programs and events is appropriately recorded in the alumni and donor database in a timely and accurate manner.

Education: A relevant undergraduate degree is preferred.  A combination of education and significant relevant work experience may be considered.

Experience: One to three years’ experience planning, coordinating and managing special events and a minimum of two years’ experience developing, implementing, managing and evaluating programs and success in initiating and building collaborative, mutually beneficial relationships and partnerships and experience collaborating with a variety of stakeholder groups and demographics.  Experience working in a post-secondary environment or other large, complex organization would be an asset.

Skills: Ability to manage multiple projects and work assignments from a variety of staff and volunteers; ability to anticipate project needs, discern work priorities, pay keen attention to detail and meet deadlines; demonstrated excellence in all aspects of program development, implementation and evaluations; success in event planning, coordination and implementation; highly effective interpersonal skills, including diplomacy and tact with enthusiastic professionalism in dealing with people, creativity, self-motivation, and reliability; exceptional communication skills, both written and verbal; proven ability to work independently, collaboratively and as an effective team member and to build and maintain relationships with internal and external customers; demonstrated creativity in problem solving and approach to event planning; superior customer service ethic and expectations for quality; proven ability to maintain confidentiality; and working proficiency using the latest versions of Microsoft Word, Excel, PowerPoint, Access, Outlook, mail merges, email and web searches.

To view the full position profile, please visit:

This position is in scope of the Administrative and Supervisory Personnel Association.

Please apply no later than November 27, 2012.               

Inquiries regarding this position can be directed to Doris Vanderkooi at 966-4068.

Be sure to apply online as emailed applications will not be accepted. We will communicate with all who express interest.

Apply  View All

The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.