Clerical Assistant

Department: Johnson-Shoyama Graduate School of Public Policy and International Centre for Northern Governance and Development

FTE: 0.50 FTE

Status:  Term, up to four months with the possibility of extension or becoming permanent.

Competition No.:  12572-C

Salary Information: $3,098.55 to $4,182.97 per month (pro rated) (Operational Services, Phase 4).  The starting salary will be commensurate with education and experience.

Primary Purpose: The Clerical Assistant provides administrative and secretarial support to the Canada Research Chair (CRC) in Regional Innovation at the Johnson-Shoyama Graduate School of Public Policy, who also holds the position of co-Director of the International Centre for Northern Governance and Development. The Clerical Assistant works closely with the CRC/co-Director on a variety of projects and initiatives and communicates with a diverse group of stakeholders, particularly external partners, including academics, professionals, government officials, and First Nations organizations.

Nature of Work: Reporting to the CRC/co-Director, this position provides administrative and secretarial support. Work is performed with limited supervision in a fast-paced environment and may be subject to multiple deadlines and priorities and frequent interruptions.

Typical Duties:  Provides effective and accurate administrative and secretarial support to the CRC/co-Director, including drafting both routine and unique correspondence and managing the electronic schedule of and making travel arrangements for the CRC/co-Director; Ensures the timely and judicious articulation of those issues about which the CRC/co-Director need to be aware and/or which the CRC/co-Director alone can address or refer; Ensures that the CRC/co-Director is effectively represented in all contacts, taking care to project the right tone and interest, dealing with issues and concerns, and solving or referring problems as they arise; Ensures the CRC/co- Director has access to all necessary and complete documentation for attendance at meetings and committees where appropriate; Ensures that work is completed within deadlines by effectively setting work priorities and ensuring a clear understanding of deadlines and priorities; Models a positive, professional, productive, and collaborative work environment and works as part of the support team at both the Johnson-Shoyama Graduate School of Public Policy and the International Centre for Northern Governance and Development; Exercises sound judgment, confidentiality, and discretion.

Education: Completion of Grade 12 and a recognized one-year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.  

Experience: Minimum of three years of working in an office setting. Experience working in a university setting would be a definite asset.

Skills: Ability to manage multiple tasks and maintain attention to detail; ability to work effectively both independently and as part of a team; effective interpersonal, communication, and organizational skills; demonstrated ability to function in a high-volume setting with numerous deadlines; demonstrated public relations skills, including the ability to interact effectively with public, students, government, and university personnel; ability to handle interactions with tact, discretion, confidentiality, and cultural sensitivity; self-motivated and creative with the ability to follow direction and at the same time exercise initiative when required; physical ability to move furniture and light office equipment for event set up; and a general knowledge of office procedures. Basic knowledge of the University of Saskatchewan procedures is an asset. Strong computer skills, including keyboarding and proficiency with Word, Outlook, and Excel are essential.

This position is in scope of CUPE 1975.

Please apply no later than November 27, 2012.

Inquiries regarding this position can be directed to Amber McCuaig, Manager, Johnson-Shoyama Graduate School of Public Policy at 306-966-1984.

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.