Administrative Officer


Job Title:  Administrative Officer

Department: Pensions Office, Financial Services Division

FTE: 1.0 FTE

Status:  Permanent

Competition No.:  12554-E

Salary Information:  The salary range is $47,520 to $75,112 (Specialist/Professional, Phase 1) per annum.  The starting salary will be commensurate with education and experience.

Primary Purpose: To provide essential administrative support to the pension functions in the Financial Services Division.

Nature of Work Reporting to the Director of Pensions, this position plays an integral role in the governance and administration of the pension plans at the University.  This position requires a high level of analytical and critical thinking for dealing with complex pension issues in a high volume environment.  This position performs a variety of duties to support the pension administration functions and requires well developed organization and project management skills.


  • Ensures reliability and accuracy of pension administration system.
  • Assists in reviewing pension administration system documentation of internal processes for monthly, quarterly and annual reporting.
  • Assists in monitoring and reviewing policies and practices to ensure governance expectations and compliance issues are being met.
  • Reviews financial data to ensure practices and reporting standards are completed on a monthly and annual basis.
  • Provides support to pension committees including scheduling meetings, preparation and distribution of materials, creating and maintaining accurate and timely minutes.
  • Direct administrative support for the Director, coordinating and monitoring calendar, scheduling, facilitating document and other needs for meetings
  • Develops documentation requirements for internal pension processes and identifies appropriate areas for efficiencies.
  • Ensures stakeholders including Director of Pensions, university departments, members of the pension plans and pension committees receive timely, accurate reporting to support development decisions.
  • Understands pension legislation to ensure compliance with federal and provincial legislation
  • Understands pension administration environment, including defined benefit and defined contribution pension plans. 

Education: An undergraduate degree in commerce or business administration.  A combination of education and experience may be considered.

Experience: Three years of experience with pension plan administration, preferably in a large, diverse, dynamic collaborative environment. Knowledge of defined benefit and defined contribution pension plans and applicable pension legislation is considered an asset.

Skills: Strong research, analytical, planning and problem solving skills; must be versatile and self-directed; effective and exemplary communication skills; exceptional organizational skill; ability to work well with others and to foster teamwork.  Demonstrated understanding of best practices and proficiency in Microsoft Office products are required.

This position is exempt from any bargaining unit.

Please apply no later than November 23, 2012.

Inquiries regarding this position can be directed to Heather Fortosky at 966-6276.  

Be sure to apply online as emailed applications will not be accepted.

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The University of Saskatchewan is strongly committed to a diverse and inclusive workplace that empowers all employees to reach their full potential. All members of the university community share a responsibility for developing and maintaining an environment in which differences are valued and inclusiveness is practiced. The university welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.